Privacy and Cookies

Privacy

Keeping your data SAFE

From 25 May 2018 the Data Protection Act 1998 is being replaced by the General Data Protection Regulations 2018. These regulations increase the controls on how personal data held on individuals, is collected, stored, protected and used. The aim of the updated data protection legislation is to improve the security of handling data, whilst improving the ability of individuals to control how their personal information is used, whether held on computer or as a paper record.

Statement from Archery GB

Archery GB is committed to protecting your personal information. In this notice, references to ‘we’ or ‘us’ means Archery GB. The website link explains how we collect and use the personal information about you.

Archery GB needs to collect and use certain types of information about its members. This personal information must be dealt with appropriately however it is collected, recorded and used; this principle applies whether on paper, on a computer or recorded by other means. There are safeguards to ensure this in the General Data Protection Regulations 2018. Archery GB regards the lawful and correct handling of personal information as essential and therefore ensures that personal information is treated with sensitivity at all times. To this end the Archery GB fully adheres to the Principles of the General Data Protection Regulations 2018.

Archery GB General Data Protection Regulations 2018

http://www.archerygb.org/clubs-facilities-development/clubs/club-resources-2/general-data-protection-regulation-gdpr/

Archery GB Privacy Notice

http://www.archerygb.org/privacy-policy/

CAA/SCAS

CAA/SCAS to whom we are affiliated have a legitimate reason to have our data as detailed on Page 5,

item 4. Please contact them direct, as advised by Archery GB, if you have any questions to ask of them. http://www./cambridgeshirearchery.org

The name of the club is Fenland Archery Club (herein called “FAC”)

Fenland Archery Club Privacy Notice

http://www.fenland-archery.co.uk

FAC is committed to protecting your personal information and will adhere to the principals of the General Data Protection Regulations 2018. When you express an interest in archery and apply to become a member FAC have a legitimate organisational interest to use your information to respond to you and give you the benefits of being a member, for without your information, you cannot become a member.

Information about you is shared with Archery GB, CAA and SCAS. who also have a legitimate purpose for receiving your personal data.

Email

Your personal data is not passed onto any other organisations (marketing /unrelated to archery).

Website

No visitor data is collected from the site session.

We have an SSL certificate which provides two important things:

Encryption of sensitive data like credit card numbers and personal information

Some assurance to you that we are trustworthy.

For information

*A Data Controller is a person who (either alone or jointly or in common with other persons) determines the purposes for which, and the manner in which, any personal data are, or are to be, processed. FAC do not need a Data Controller as the purposes of the personal data is already embedded within the Club

*A Data Processor is responsible for processing personal data on behalf of the club. The Data Processor maintains records, personal data and processes on behalf of the club. The Data Processor has legal liability for any breach of the GDPR.

Until the appointment of a Data Protection Officer in May 2018 this role is currently undertaken by The Secretary of Fenland Archery Club who can be contacted on: secretary@fenland-archery.co.uk

The following Statement from FAC explains how we collect and use your personal information when attending a Beginners Course, applying for membership/renewal to FAC and entering competitions hosted by FAC. It also includes our Safeguarding children and Young People Policy (Photography rules) and information regarding Cookies used on our official website.

Beginners Course Application form – Responsible Officer – The Lead Coach for FAC

1.What information is collected by FAC when you apply to attend a Beginners Course? FAC will collect the following information when you apply to attend a Beginners Course.

  1. Name & Title
  2. Address & Postcode
  3. D.O.B.
  4. Telephone contact number(s)
  5. Email address
  6. Left / Right handed
2.How is this information stored by FAC? Your paper entry form will be kept in a secure filing cabinet at the home of The Lead Coach.
3.How is it used by FAC? The information will be used for the sole purpose of your attendance on a Beginners Course run by FAC.
4.Who will it be shared with? The form is collected by The Treasurer of FAC and shared with the Lead Coach. This is to confirm fee is paid pre course.
6.Retention period Your paper application form will be destroyed (shredded) at the end of the Beginners Course.

Membership Application/Renewal Form – Responsible Officer – The Secretary for FAC

1.What information is collected by FAC

on joining or renewing membership?

FAC will collect the following information when you join:

  1. Name & Title
  2. D.O.B
  3. Address & Postcode
  4. Telephone contact number(s)
  5. Email address
  6. GNAS membership number if renewing
  7. Other Archery Society/Club membership
  8. Medical details

In the interest of safety please disclose any relevant medical conditions that FAC need to be aware of should you become ill whilst attending an archery session.

This information is not shared with other FAC officers /Archery GB/CAA or SCAS.

  1. Disabilities

FAC will make reasonable adjustments to accommodate people with disabilities.

  1. Next of Kin
2.How is this information stored by FAC Officers?
  1. The Secretary (The Data Processor for FAC) will record this information on their personal home computer and is password protected.
  2. Your paper membership form will be kept in a secure filing cabinet at the home of The Secretary .
3.How is it used by FAC Officers? Your personal information, particularly your email address is used to update members of forthcoming events and important information regarding the management of the Club.
4.Who will FAC share this information with? Administration of your Membership application:

1. GNAS (Archery GB)

  1. Name & Title
  2. D.O.B
  3. Address & Postcode
  4. Telephone contact number(s)
  5. Email address
  6. GNAS membership number if renewing
  7. Other Archery Club membership
  8. Disabilities *It is necessary to share this information as membership fees for people with disabilities is discounted by Archery GB.

FAC is affiliated to CAA & SCAS. Members pay a small annual fee to them.

2. CAA (Cambridge Archery Association)

3. SCAS(Southern Counties Archery Society)

  1. Name & Title
  2. D.O.B
  3. Address & Postcode
  4. GNAS membership number if renewing
  5. Other Archery Club membership
  6. Disabilities

3.Child Protection Officer (CPO)for FAC

(See page 8: FAC/GDPR/Safeguarding Children & Young People)

  1. Name & Title
  2. Signature of parent/guardian
  3. Signature of young person
6.FAC Retention period Data (paper form and Club computer file) is kept for one year then destroyed (shredded/deleted) by the Secretary of FAC.
7. Archery Coaches for FAC In addition to the information in No:1 FAC Coaches will provide The Secretary of FAC with original evidence of their qualification(s)

  1. Archery GB Level 1 and/or Level 2 Coaching Certificate
  2. DBS Certificate
8. Child Protection Officer for FAC In addition to the information in No: 1 FAC Child Protection Officer will provide The Secretary of FAC with original evidence of their

  1. DBS Certificate.

Open Competition Entry Forms: Responsible Officer – The Tournament Officer for FAC

1.What information is collected by FAC when entering Open Archery Competitions? FAC will collect the following information when you enter Tournaments hosted by FAC

  1. Name & Title
  2. Club
  3. Senior / Junior
  4. Gent / Lady
  5. Wheelchair / motor chair user
  6. Photography request during shoot
  7. Session(s) you wish to shoot
  8. Type of bow
  9. GNAS membership number
  10. Fee
  11. Telephone contact number(s)
  12. Email address
  13. Disabilities

FAC will make reasonable adjustments to accommodate people with disabilities.

2.How is this information stored by FAC? The Tournament Officer will record this information on their personal home computer and is password protected. Your paper entry form will be kept in a secure filing cabinet at the home of The Tournament Officer
3.How is it used by FAC? The Tournament Officer will use the data to produce competition session lists.

The Records Officer will use the data plus scores to produce results lists.

The Records Officer will use the data plus scores to produce FAC records.

4.Who will FAC share this information with? FAC will publish:

Target List pre -competition to individual entrants on request. Information published is as follows:

  1. Name & Title
  2. Category
  3. Target

Results will be published onto to FAC website giving access to clubs and individuals taking part in the competition. Information published is as follows:

  1. Name & Title
  2. Category
  3. Club
  4. Score(s)
6.Retention period Data (paper form and computer file) is kept for 6 months then destroyed (shredded/deleted)

Result lists will be kept on FAC website for 2 years

Safeguarding Children and Young People – Responsible Officer – The Child Protection Officer

(http://www.archerygb.org/document/safeguarding-children-young-people-policy

In accordance with the Archery GB Safeguarding Children and Young People Policy, FAC will not permit photographs or other images of children/young people to be taken without the consent of the parents /guardian and the child/young person.

The Child Protection Officer for FAC will obtain permission from parent/guardian of young people under the age of 18 years via the completion of Archery GB Photography Consent Form.

1.What information is collected by FAC from the Archery GB Photography Consent Form? FAC will collect the following information when you complete the Photography Consent Form

  1. Name & Title
  2. Signature of parent/guardian
  3. Signature of young person
2.How is this information stored by FAC? The consent form will be kept in a secure filing cabinet at the home of The Child Protection Officer for FAC
3.How is it used by FAC? The information contained on the consent form will be used for the sole purpose of parent/guardian giving permission to FAC to photograph a young person under the age of 18years in their care.
4.Who will FAC share this information with? The information on the Consent form will not be shared.
6.Retention period The consent form will be destroyed (shredded) when the young person reaches the age of 18 years or leaves FAC.

Safeguarding Children and Young People – Responsible Officer – The Events Co-ordinator

(Photography at FAC competitions and Club fun shoots)

(http://www.archerygb.org/document/safeguarding-children-young-people-policy

Photographs of children and young people may be used by FAC for record of events / achievements via the FAC quarterly newsletters and FAC web site.

1.What happens to the photographs taken at FAC competitions and FAC fun shoots? Photographs taken by The Event Co-ordinator or members of the club/parents are sent to, if requested, to The Events Co-ordinator for publication in the quarterly club newsletter.
2.How are the photographs stored by FAC? Photograph(s)are stored on The Event s Co-ordinator`s personal home computer and is password protected.
3.How do FAC use the photographs? The photographs are published in the club quarterly newsletter and on the FAC official website.
4.Who will FAC share the photographs? Photographs are shared with all club members via:

  1. the quarterly FAC newsletter viewed by members.
  2. FAC website viewed by members of the public entering FAC website.
6.Retention period The Newsletter computer file held by The Event Co-ordinator will be kept for six month then deleted.

Photographs published on the Fenland Archery Club website will be deleted after 1 year.

Photographs of adult members may be used by FAC for record of events/ achievements via the FAC quarterly newsletters and FAC web site. Consent is given verbally at shooting sessions.

Website Privacy Statement – Responsible Officer – Webmaster for FAC

http://www.fenland-archery.co.uk/cookies-and-privacy/

1. Cookies and how they Benefit You Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites.

There is no way to prevent these cookies being set other than to not use our site

2.How do cookies help us
  1. Cookies make our website work as you would expect
  2. Improve the speed/security of the site
  3. Allow you to share pages with social networks like Facebook
3. We do not use cookies to
  1. Collect any personally identifiable information (without your express permission)
  2. Collect any sensitive information (without your express permission)
  3. Pass data to advertising networks
  4. Pass personally identifiable data to third parties
  5. Pay sales commissions
4. Our own cookies You will receive:

A session cookie from FAC

5. Other cookies A cookie from Google Maps
6.Sharing FAC content You can “like” using

  1. Facebook
  2. Twitter

We have included sharing buttons on our site.

Privacy implications

Privacy implications will vary from social network to social

network and will be dependent on the privacy settings you

have chosen on these networks.

7. More information on cookies Visit www.allaboutcookies.org

Enquires and Complaints

The Data Protection Officer for FAC is the first point of contact regarding any enquires arising from this the FAC General Data Protection Regulations 2018. If you are unhappy with our work or something that we have done or failed to do, please inform us in writing. All complaints should be sent to:

The Data Protection Officer

Fenland Archery Club

21 Kingsbridge Court,

Peterborough

PE4 5BE

Cookies and how they Benefit You

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites

Our cookies help us:

Make our website work as you’d expect

Improve the speed/security of the site

Allow you to share pages with social networks like Facebook

We do not use cookies to:

Collect any personally identifiable information (without your express permission)

Collect any sensitive information (without your express permission)

Pass data to advertising networks

Pass personally identifiable data to third parties

Pay sales commissions

You can learn more about all the cookies we use below

Granting us permission to use cookies

If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site will not work as you would expect.

More about our Cookies

Website Function Cookies:

You will receive a cookie from Google Maps.

Our own cookies:

You will receive a session cookie from us.

We use cookies to make our website work including:

There is no way to prevent these cookies being set other than to not use our site.

Social Website Cookies:

So you can easily “like” or share our content on Facebook and Twitter we have included sharing buttons on our site.

The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.

For more information you may choose to visit http://www.allaboutcookies.org/